Effective Date: October 10, 2025.

CHAJEZ Consulting Limited operates the website www.chajezconsulting.co (the “Site“) and provides various consulting, advisory, company registration, compliance, and professional services (the “Services“).

This Privacy Policy describes how we collect, use, and disclose your Personal Data when you visit our Site or engage with our Services. We are committed to protecting the integrity and confidentiality of the sensitive information entrusted to us.

1. Contact Information

Data Controller: CHAJEZ Consulting Limited,

Address: 17 Oroigwe Road, Elimgbu, Port Harcourt, Rivers State, Nigeria.

Email: privacy@chajezconsulting.com Phone: +234 80 33583412

2. Information We Collect

We collect several types of information from and about users of our Site and clients of our Services:

A. Information You Provide Directly to Us

This information is collected when you fill out contact forms, subscribe to our newsletter, download resources, or engage us for Services. This includes:

Identity Data: Name, title, company name, job role.
Contact Data: Email address, telephone number, physical address, and social media handles.
Query Data: Information related to your business needs, project details, and any other information you provide when requesting our Services.

B. Data Collected During Service Provision (Client and Regulatory Data)

When you become a client, we collect and process data necessary to fulfill our contractual and regulatory obligations, such as company registration and compliance filings. The specific data collected will be detailed in our service agreement and may include:

Financial and Corporate Data: Company registration details, share capital information, financial statements, and business strategy data.
Identity Documentation: Copies of directors’ and shareholders’ identity documents (e.g., passports, driver’s licenses) and proof of address, as required for Know Your Customer (KYC) and Anti-Money Laundering (AML) checks.
Access Credentials: Login credentials or access tokens for government or third-party compliance systems, strictly used under the terms of our client agreement.

C. Information Collected Automatically (Usage Data and Tracking)

When you access our Site, we automatically collect certain non-identifiable information, and sometimes Personal Data, through cookies:

Technical Data: Internet Protocol (IP) address, browser type and version, time zone setting, operating system, and platform.
Usage Data: Information about how you use our Site, including page views, referral sources, and clickstreams.

3. How We Use Your Information (Purpose and Legal Basis)

We use the collected data for the following essential purposes, based on the corresponding legal grounds:

Purpose of Processing	Legal Basis (e.g., under GDPR)
To Provide Services & Documentation	Necessary for the performance of a contract with you.
To Fulfill Legal & Regulatory Requirements (e.g., KYC, AML, company filings)	Necessary to comply with a legal obligation to which we are subject.
To Respond to Inquiries	Necessary for our legitimate interests (responding to pre-contractual requests).
To Improve our Site and Services	Necessary for our legitimate interests (to study how the Site is used, develop products, and grow our business).
For Direct Marketing (e.g., newsletters)	Your specific consent (where required by law) or legitimate interests (to market similar services).

4. Cookies and Tracking Technologies

Our Site uses essential, analytical, and advertising cookies to ensure the website functions correctly and to support revenue generation.

A. What are Cookies?

Cookies are small text files placed on your device by websites. We use them to remember your preferences and analyze site traffic to improve our content.

Advertising Cookies (Crucial for AdSense): We use Google AdSense, a third-party vendor, to serve advertisements on our Site. Google, as a third-party vendor, uses cookies, including the DoubleClick DART cookie, to serve ads to you based on your visit to our Site and other sites on the internet. This enables Google and its partners to serve targeted ads.

B. Managing Cookies and Opt-Out

You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. If you disable cookies, please note that some parts of the Site or the advertisements may not function as intended.

AdSense Opt-Out: You may opt out of the use of the DART cookie by visiting the Google Ad and Content Network Privacy Policy at the following URL: http://www.google.com/policies/technologies/ads/. You may also opt out of some third-party vendors’ uses of cookies for personalized advertising by visiting https://www.aboutads.info/choices/ .

5. Disclosure and Sharing of Your Information

We do not sell, rent, or trade your Personal Data. We share your Personal Data only when necessary to provide the Services or comply with legal obligations:

Regulatory and Government Bodies: When performing registration and compliance services, we must share your data (including identity documents) with relevant government agencies (e.g., CAC, tax authorities, certification bodies) as legally required.
Advertising Partners: We share non-identifiable data with Google AdSense and other advertising partners to facilitate ad serving (as detailed in Section 4).
Service Providers: Third-party companies (e.g., IT providers, website hosting, payment processors) who perform tasks on our behalf. These parties are strictly obligated to use the data only for the agreed-upon services.
Legal Compliance: If required by law or in response to valid requests by public authorities (e.g., a court or a government agency).
Business Transfers: In connection with any merger, sale, or acquisition of our business.

6. Data Security

Given the sensitive nature of the compliance and registration data we handle, we implement robust security measures, including encryption, access controls, and secure physical storage, designed to protect your Personal Data from unauthorized access, use, alteration, or disclosure. However, no electronic storage method is 100% secure.

7. Data Retention

We retain your Personal Data only for as long as necessary to fulfill the purposes for which we collected it, including for the purposes of satisfying any legal, accounting, or reporting requirements.

Service Records: We are legally obligated to keep certain client records for a defined period after the contract has ended (e.g., 6 or 7 years, depending on jurisdiction and regulatory requirements) for tax and audit purposes. We will securely destroy this data once the mandatory retention period expires.
Marketing Data: Data held for marketing purposes is kept until you withdraw your consent or opt out.

8. Your Data Protection Rights

Depending on your location and applicable law, you may have the right to access, rectify, erase, object to, restrict processing of, or port your Personal Data, and the right to withdraw consent. If you wish to exercise any of these rights, please contact us using the details in Section 1.

9. Children’s Privacy

Our Site and Services are strictly for businesses and are not directed to individuals under the age of 16. We do not knowingly collect Personal Data from Children.

10. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the “Last Updated” date at the top of this policy.